Presently, just single connection phone lines for business houses are out, as most organizations prefer a minimum 4-line VoIP business phone. This phone line will help businesses in the long run, improving the communication level between the customers and the team.
This 4-line business phone system is considered one of the best options for many small-scale business organizations, as it is becoming famous for its efficiency, advanced features, ease of use, and reliability that comes at an affordable cost. VoIP Office provides a 4-line VoIP business phone for companies looking for the same.
4-Line VoIP Business Phone
This system could be used to call internally to contact colleagues within the office or even externally to call customers and others.
These phone lines convert voice calls into digital calls for various businesses.
When only moderate calls must be made by the employees in a small business set-up, a 4-line phone system is ideal, wherein the employees can make or receive four calls at any given time. These calls can be transferred to relevant extensions and put on hold as needed. These 4-line phone systems are perfect for:
- Agencies or Companies having more than one sales representative or even an account manager.
- Teams from customer service departments must call back customers or vendors.
- Receptionists transfer multiple calls within the organizations.
Selecting 4 Line VoIP Business Phones
Reasons for selection of 4-line VoIP Business phones include,
Increasing Efficiency Of Business
VoIP phone lines have well-structured communications inside and outside the office, boosting productivity with features like conferencing auto attendant and others. With these vastly available features, the business’ efficiency will increase as communication becomes more professionalized.
Hugely Dependable
The main advantage of a 4-line VoIP business phone system is that it allows users an uninterrupted working style even during power outages and is not like traditional landline systems. VoIP depends upon numerous data centers that never rely on on-site systems.
It increases the efficiency of the employees as they can carry on with taking calls across multiple of 4 lines available on their office premises without interruption, which ensures a considerable amount of customer satisfaction.
Moreover, since VoIP lines are cloud-based systems, they allow employees to answer calls remotely from anywhere around the world, which helps them have more internal cooperation to increase their work capability.
Selecting Any Number
One of the vast benefits of selecting a cloud-based telephone communication system is that there is no restriction on any area codes or numbers. While using VoIP-based services, the user can choose the best number that’s suited for the business.
Swift Fixing Of Lines
In traditional phone lines, a breakdown will take time to fix; if it happens on working days, the long wait for the technical engineer to fix it will affect the business. However, since VoIP communication is net-based, whenever anything goes wrong, the VoIP service provider can quickly rectify it remotely online with a click of a button. That means there are no more stressful situations related to breakdowns.
Faster Scale UP
Whenever a new member joins the team, the supervisor can immediately allocate respective numbers to their handset. Also, if the organization requires more lines for business phones, VoIP service providers could easily assign VoIP solutions without requiring costly infrastructure modification.
Flexibility Of VoIP
VoIP solution enables businesses to adjust quickly to any given situation. Since VoIP phones are not connected to any physical landline, they could easily be moved in and around the office or, if required, could be taken home by employees to work remotely. It helps businesses to act quickly if any untoward incidents happen. Especially during the COVID-19 lockdowns, which almost paralyzed the whole world, clients who had VoIP phones easily adapted to given circumstances.
Features Of VoIP
Many companies are switching from landlines to VoIP service, mainly due to various reasons like less cost, more portability along with various other useful features like,
Auto Attendant
It is an automatic response service system used with a VoIP phone system that directs incoming calls to the correct person or even to the respective department.
Conference Bridge
The conference bridge is like a virtual meeting room that uses VoIP (Voice Over Internet Protocol), which helps connect numerous phone calls into one flawless conversation.
Find Me Follow Me
Find Me Follow Me are two different VoIP redirecting strategies that are frequently used together. The “Find Me” strategy redirects incoming calls to the required destination, which gives the potential to receive incoming calls at any remote location, be it home, travelling or even working in the office.
Multi-Level IVR
Multi-Level Interactive Voice Response (IVR) is an automatic voice system that redirects calls across various levels. It offers an advanced sub-menus system that connects multiple business offices to a single phone system. It also provides bilingual voice menus.
CRM Integration
Customer Relationship Management (CRM) Integration is a connection existing between VoIP phone lines and CRM software like HubSpot, Zoho and other software’s. With the help of this fusion of software’s the information that exists gets synced automatically between the VoIP and the CRM software.
Integrated Fax
Integrated Fax of VoIP helps send and receive faxes from anywhere around the world through a device connected to the internet. This facility ensures dependable transmission through the t.38 protocol, which protects essential documents with coded methods.
Conclusion
Since VoIP connections are one of the best business communications, this system has many other features. At VoIP Office, as per existing customers’ requirements, various flexible lines are provided to meet customers’ needs and budgets. These 4-line VoIP business phones will be helpful for all small business organizations.